With schools starting, sports teams gearing up, and clubs returning to regular programming, the fall relaunch season is prime time for membership dues and fees. Setting up an online system for collecting fees can help you manage the rush of payments.
Why collecting fees online is the way to go
The year 2020 taught us that external circumstances can shake up even the most well-oiled processes without much warning. A system automated by the cloud is difficult to disrupt. It’s also:
Less people carry cash and check—an online option helps bring money in on time.
You don’t have to spend hours fetching payments or bookkeeping, and payers can pay as soon as they receive the URL.
For one, an online payment system offers a simple action flow, meaning that payers receive payment information on their devices, then automatically pay from their devices—it eliminates steps in between. Two, it can provide more clarity about the intention of each payment. (Think: No more blank memo lines on checks.)
Toss that thick three-ring binder! That is, unless you just really love it—but you won’t need it for your tracking system. Online payment collection saves you piles of paper and shelf space, which can save your sanity too.
Remove logistical or scheduling conflicts of collecting money.
“I’ve been using Cheddar Up to collect for dues and chapter retreats for several years—it’s a wildly more efficient way to collect from our members…and they love the convenience.”
Taylor Engel, Chapter Administrator, YPO Gold Austin
How Cheddar Up maximizes collecting fees online
In addition to the general benefits of going virtual, Cheddar Up’s unique features can make the online experience even more seamless. Our platform offers:
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5 Tips for setting up your Cheddar Up collection
The process is simple—just click that “Get started” button at the top right of your browser and follow the prompts. For extra help, visit our video library.
Here are a few pointers for collecting fees or dues:
3. If the payer is different from the participant—for instance, a parent paying for a student’s school fee—you may want to create a required item question for the child’s name and teacher. If not, the payment will be logged under the payer’s name, adding a step for you to determine the associated student. If you want to collect more extensive information, you may want to create a form.